Posts Tagged: Call for Papers

kchopson

How to get started with Conference Management Software: Part One – Choosing Your Speakers

Navigating through the myriad of event technology choices can be one of the toughest assignments a meeting professional can face. Just breaking down the possibilities into categories can be a daunting assignment itself. A helpful way to approach this problem is to see how software can be utilized at the various stages of the event lifecycle. Many activities for next year’s show begin right after the current one ends. To keep things simple, we will look at the lifecycle from the point of view of an association’s annual conference. This week we will look at choosing your speakers. Opening Up... Read more »

kchopson

How to Find Great Abstract Peer Review Software for Your Conference

There are few aspects of speaker management that can be more painful than the process of conducting a peer review from an open Call for Papers. If the review is conducted in the classical way, the planners will find themselves buried in a bewildering collection of PDFs, Word docs and spreadsheets. Hours upon hours can be spent communicating with the review team, collating information and somehow trying to make sense of it all. In between all of this manual work is the need to give proper consideration to all the submissions and being fair in the final judgments of which... Read more »

kchopson

Make Your Call for Papers Easy to Use!

Potential speakers for your conference are busy people. One thing they do not want is to received the Call for Papers as a PDF, print it, fill in the fields and then scan it and send it back. Not much better is getting a call for papers via survey software. Since call for papers are often long, the applicant may have to leave the desk for a while only to find that the site timed out and erased their work! Even if the form is filled out in one sitting, surveys cannot be updated – so if there is a... Read more »

kchopson

Tech Tuesday: How to Streamline your Call for Papers Review Process

There are few aspects of speaker management that can be more painful than the process of reviewing submissions from an open Call for Papers. If the review is conducted in the classical way, the planners will find themselves buried in a bewildering collection of PDFs, Word docs and spreadsheets. Hours upon hours can be spent communicating with the review team, collating information and somehow trying to make sense of it all. In between all of this manual work is the need to give proper consideration to all the submissions and being fair in the final judgments of which presentation is... Read more »

kchopson

Ways to Keep Presentations Alive After the Conference

Speakers

So you had a great conference. The attendees were rewarded with great presentations and interesting speakers. So that attendees can refer to the talks after the show, you might provide a bunch of paper handouts. However, this approach produces a tremendous waste of paper, most of which is lost or even tossed before the plane trip home. So how can you use the Internet to keep your presentations alive after the conference? Here are a couple of ideas. You should have a series of web pages that show information about the program schedule, presentations, and speakers. Users should be able... Read more »

kchopson

Simplify the Assembly of Your Conference Schedule

Speakers

One of the most arduous and time-consuming tasks a planner faces is putting together the conference schedule. Vast amounts of data have to be collected and processed. The data ranges from session information, speaker information and bios, travel needs, A/V needs and so forth. Ultimately, all this information needs to be organized into the conference schedule and then made available to the attendee. Traditional methods of managing speakers and the schedule have focused on dozens of huge spreadsheets and uncountable amounts of data copying. Call for Papers and Speaker Management software slashes the amount of time spent in this process... Read more »

kchopson

Why Meeting Planners Should Use Software in the Cloud

One of the hottest words being thrown around these days is the “Cloud.”  Though Cloud seems new and trendy, it actually refers to something almost as old as the Internet. Cloud-based software is very simple to define – rather than software you install on your computer, Cloud-based software runs on the Internet and generally requires little or no installation.  If you are using GMail, HotMail, or AOL you are already “in the Cloud.” Benefits Here are some of the benefits that immediately accrue to you if you move to Cloud-based software.  First of all you avoid the pain of installing... Read more »