It is an understatement to say that event planners have been in quite a whirlwind since early 2020. Having mastered face-to-face events, planners had to quickly learn and properly implement 100% virtual conferences. Now as the pandemic is easing, there is now another transition to hybrid events. This change not only results in another steep learning curve, but it also requires a reworking of the particular technologies that should be deployed for a hybrid event. What is a Hybrid Event?What is a Hybrid event? It is not just streaming live feeds from F2F or posting recordings as was done in... Read more »
Posts Categorized: Virtual Events
Many planners are still struggling with creating virtual conferences that are both engaging and profitable. The main issue is that planners frequently attempt to put a square peg into a round hole: they are simply lifting face-to-face scheduling into a virtual platform. Unfortunately, this thinking often leads to dismal results. The other problem is that planners will often lift the sponsorship/exhibitor model from the classic trade show and also slap it into a virtual product. This too has resulted in many dissatisfied vendors. The key to producing successful virtual events is to embrace the possibilities of virtual. A simple model for good... Read more »
Proven Strategies for Virtual Event Success 20 • 21 evolution webinar series Wednesday, December 2, 2:00pm ET RESERVE MY SPACE Return on investment, three of the most important words in our industry. Sponsors and exhibitors alike want to know what ROI they can expect from participating in your conference, meeting or trade show. With the growing dominance of virtual events, planners are discovering new challenges in predicting and articulating ROI. Strong virtual events are forged from best practices and proven success strategies. Our goal is to help our clients win and retain sponsors and exhibitors, attract more... Read more »
Virtual tote bags are here! Our newest addition to the virtual trade show platform allows attendees to collect and store exhibitor resources. What are exhibitor resources? For events using our virtual trade show platform, exhibitor and sponsor profiles include a “Resources” section where they can share all of the materials they would like to offer to their booth visitors. Visitors can view those resources directly from the company profile or add them to their personal tote bag to view later. This digital content replaces the materials that exhibitors would have displayed in a physical booth location. However, in a virtual... Read more »
Do many of your sessions include roundtables? Often, roundtable sessions follow this format: One or more speakers lead the session At various points, speakers break the attendees into small groups to discuss a problem or question After a short time (five to ten minutes), the speakers bring the small group discussions to a close and reassemble the entire group This collaboration makes roundtable sessions a popular and powerful way of providing instruction and helping your attendees think through difficult challenges. In a face-to-face environment, you would see roundtable attendees seated at tables of 8, 10, or 12. These tables become... Read more »
This video on leveraging sponsorships for your virtual event was first aired at our “Virtual Events 101” bootcamp . You can view the bootcamp recordings and experience our ER Virtual Conference software by signing up here.
Our first “Virtual Events 101” bootcamp was a great success. Here is our video on preparing speakers for your virtual event. You can also view the bootcamp recordings and experience our ER Virtual Conference software by signing up here. Here is the article that covers many of the topics in this video.
Our first “Virtual Events 101” bootcamp was a great success. Below are some of the resources we shared during the webinars. You can also view the recordings by signing up here. EventRebels blog articles on virtual events How to Staff a Virtual Event How to Price Your Virtual Conference Why Your Next Conference Should Be a Virtual Conference How to Prepare Speakers For Your Virtual Event How to Save Your Event (And Time!) With Automated CEUs Using Zoom and Virtual Conferences Zoom Best Practices Help Keep Your Virtual Meetings Safe Virtual Event Support Pure Chat (live chat software) Virtual Event Hardware... Read more »
Like their face-to-face counterparts, the foundation of a successful virtual event is its staff. While virtual environments may require far less staff than an in-person event, there is still a need for careful planning to make sure that everything runs smoothly. Identifying Staff Roles The first step in staffing your virtual event is determining which roles need to be filled. We’ll break the staff roles down into two categories—general support staff and session support staff. General Support Staff Technical Support Have technical support staff available through multiple channels, if possible. We recommend monitoring phone, email, and social media while also... Read more »
Make your virtual event profitable with the most cost-efficient virtual software solution available. See how our Virtual Conference software with Direct Zoom Integration can make your pivot easier! Transitioning from traditional face-to-face events to a virtual format can be a real challenge for planners. One of the toughest problems is deciding how to price your virtual event. With the tough economy, it is especially tempting to simply not charge for your event. This article urges planners to take a close look at the economics of virtual events and really understand the value you are delivering to your attendees. Derrick Johnson,... Read more »
The Coronavirus pandemic has caused havoc to the meetings and conference industry around the world with countless events postponed or cancelled. It will take a long time for face-to-face meetings to return with the vigor that they had prior to 2020. Furthermore, many trends that were happening before the crisis have been profoundly moved into fast forward. The path forward for the meetings industry is to face the new realities. In particular, the “way things have always been done” is on the way out and new paradigms are moving in. Let’s look at the old and new ways of doing... Read more »
Lights, camera, action–if only it were that easy to present a virtual event! We’ve put together a list of 8 tips to help prepare your speakers for their virtual debut. 1. Create a speaker tool kit. Put together a packet of information for your speakers so that they know exactly what to expect: Include a calendar with any deadlines and practice sessions clearly noted. Provide access to any branded conference materials such as PowerPoint/Google Slide templates or virtual conference backgrounds. Send download and installation instructions for any conferencing software they will need to use. 2. Give equipment and setup suggestions.... Read more »
After working very hard to put on a great virtual conference, the nail in the coffin for the planners’ exhaustion is often the issuing and collation of meeting related surveys and CEUs. If the work is performed using paper and/or spreadsheets, the resulting toil is usually a mountain of tedious and error-prone management of forms. The work is labor and time-intensive and, consequently, unnecessarily expensive. The good news is that EventRebels Online Registration and ERCEU CEU management software has a direct integration with Zoom Meetings and Webinars that makes it easy to track who attended your Zoom meeting and issue... Read more »
EventRebels is rolling out new integrations with the exploding Zoom video conferencing platform. This great software has a full breadth of tools to incorporate streaming into all aspects of our product. EventRebels is now an approved vendor in the Zoom App Marketplace. Here is a road map of the features we will be rolling out over the next few weeks and months as part of our virtual layer: Now available! Direct integration between EventRebels and Zoom, connecting a single EventRebels meeting with a corresponding Zoom stream. Allows attendees to register and pay for access to your Zoom Meeting/Webinar via a portal within EventRebels. Portal page can be... Read more »
As the Coronavirus pandemic spread and face-to-face meetings became impossible, people flocked to video conferencing products. A massive surge in use was particularly notable in the already popular Zoom video conferencing platform. In just a few weeks Zoom went from 10 million to 200 million users. People flocked to Zoom because of its free trial, low pricing, great functionality and ease of use. The widespread usage of Zoom has opened up many possibilities for the package, including its use in virtual conferences. However, Zoom’s rapid rise in popularity has made it a target for hackers. A series of security and... Read more »